APPENDIX K OF THE HSU FACULTY HANDBOOK - GUIDELINES AND POLICIES FOR REVIEW AND RANGE ELEVATION FOR UNIT 3 TEMPORARY EMPLOYEES

Applies To:

Month/Year Posted: 
May, 2019
Policy Number: 
VPAA 99-01

I.      STATEMENT OF PURPOSE

A.    The purpose of this document is to establish a formal process whereby Unit 3 temporary employees (lecturers, librarians and counselors) who have no more eligibility for salary increases pursuant to provision 12.10 in their current range, and have served five (5) years in their current range. The CBA does not provide for range elevation for coaches. It is important that eligible Unit 3 temporary employees be permitted a common opportunity for upward career recognition. It is the intention that the elevation be both professional and financial, with the elevation resulting in an advancement of at least five percent (5%) on the salary schedule. [CBA 31.6] Higher increases may be negotiated. This appendix establishes campus-wide guidelines and policies for review and range elevation for Unit 3 temporary lecturer faculty.
 
B.   This document outlines the criteria and processes by which Unit 3 temporary employees may apply for elevation in range, including eligibility, standards, required supporting documentation, review and decision process, and appeal procedures. The overall process consists of submitting evidence of satisfactory performance of professional duties as defined in the Unit 3 temporary employee’s workload assignment, which is then reviewed by extant faculty personnel committees and the Dean. Final recommendations are made by the Dean.  Consistent with other personnel practices, candidates have the right to full knowledge of all processes, decisions and actions, which includes the right of appeal/reconsideration.
 
C.    It is understood that those criteria that apply to initial range appointments subsequently must be considered in light of the Unit 3 Temporary Employees’ actual contributions to the academic mission of this institution, as well as their professional growth in those activities that have been defined in their workload assignments or that enhance their job performance. Therefore, in considering applications for range elevation, satisfactory achievement in performance of duties outlined in the candidate’s workload assignment, or in activities that enhance performance of such duties, will supersede those criteria that govern initial placement.
 
D.    All university employees involved in this process shall act in good faith by complying with this policy.
 
E.   Guidelines and policies within this policy must comply with the content and language of the Collective Bargaining Agreement (CBA) between the Trustees of the California State University (CSU) and the California Faculty Association (CFA), and Title V of the California Administrative Code. The language of the CBA shall take precedence in matters of interpretation. [CBA 2.13]

 

II.     CONDITIONS FOR ELEVATION IN RANGE

A.    Eligibility
 

Those eligible for lecturer range elevation shall be limited to:
1. Lecturers who have no more SSI eligibility in their current range,
AND
2. Lecturers who have served five (5) years in their current range. 

Eligible Unit 3 temporary faculty shall be reviewed for range elevation on the basis of a record of satisfactory performance of their workload assignments and other relevant activities, irrespective of the criteria governing initial range placement.

B.    Process
  1. For Unit 3 temporary employees serving multiple departments or units, the candidate must apply in all departments and/or units in which s/he has reached the top of the range.
  2. The Provost shall announce timelines for the range elevation review process after receiving recommendations from Academic Personnel Services (APS).
  3. Unit 3 temporary employees seeking range elevation shall prepare a Range Elevation Portfolio (REP) which addresses their accomplishments in those areas that fall within their workload assignments. Candidates who have performed activities beyond those specified in their workload assignments, but which enhance their effectiveness in performing workload related activities, may provide documentation of such activities for consideration in their applications for range elevation. However, the principal criteria governing range elevation decisions shall be those related to the candidate’s workload assignment.
  4. Based upon the candidate’s REP, by June 1 the Dean shall notify the candidate of his/her final decision on range elevation. Such decision shall be made in writing and shall include reasons for the decision based upon the candidate’s performance as defined in her/his workload assignment and other relevant criteria.
 
C.    Areas of Performance
 
1.   Effectiveness in performing workload assignment duties: The primary work of lecturers is in the classroom and the most critical evidence to support movement from one range to the next higher range is satisfactory teaching effectiveness. Evaluations of teaching effectiveness shall be based on student, peer and administrative statements. The REP must include all student evaluations of the instructor and/or class over the past five years, and previous annual performance evaluations. In the cases of Unit 3 temporary librarians and counselors, typical data may include annual collegial evaluations and summaries prepared by the appropriate supervisor(s) or evaluating committees within the initiating unit. If the candidate’s workload assignment includes responsibilities not defined above, his/her contributions in such areas shall be documented by peer evaluations that specifically address the candidate’s performance in those additional areas of workload assignment.

III.    RANGE ELEVATION PORTFOLIO

Unit 3 temporary employees whose files will be reviewed for the purpose of consideration for range elevation must include the following materials in their REPs.
A. A brief (two pages) statement of professional philosophy that explains the candidate’s philosophy of teaching, librarianship, and/or counseling, as appropriate, and her/his professional commitment to the academic discipline within which range elevation is being sought.
B. A current curriculum vitae which must include personal and professional information relevant to the purpose for which the candidate is being reviewed. The kinds of materials that typically are considered relevant include, but are not limited to:
1. the candidate’s name, current address, phone number and email address;
2. the candidate’s current academic discipline, department or unit of employment;
3. a record of employment, stating where and when the candidate has been employed in the past, and her/his primary job responsibilities;
4. a record of educational background, stating where and when the candidate has been educated, and what degrees and awards have been received
C. Previous annual performance evaluations from the candidate’s peers and/or department
or unit supervisors or committees since initial appointment, or last range elevation, whichever is more recent.
D. For candidates whose workload assignments include teaching, include all qualitative and quantitative student evaluations of the instructor and/or class over the past five years.

 

IV.   REVIEW PROCESS

A. Function: The function of the review process is to make recommendations to the Dean for range elevation of temporary personnel in Unit 3.

B. Process

1. The review process will use the existing personnel committees at the department level, the IUPC, as outlined in Appendix J. The IUPC will forward its recommendation to the Dean who will make the final decision.

2. The Dean shall use reasoned judgment in support of any decision he/she makes regarding a recommendation from the IUPC. In the event that the Dean overturns a recommendation of the IUPC, the Dean shall give reasons that are specific for the individual case and sufficient to persuade any reasonable, disinterested person that the IUPC’s recommendation
should be overturned

3. The REP file shall be incorporated by reference into the Unit 3 temporary employee’s PAF. Issues related to the PAF custodian, and access, additions and corrections to the PAF, shall be handled as outlined in Appendix J, V.A-D.

 

V.    DECISIONS AND APPEALS

A. If a Unit 3 temporary employee believes that a misinterpretation of the CBA or this policy, or a procedural error, has been committed by a review committee/person, they may request in writing, with copies to all personnel committees/persons, that the UFPC investigate.

B. If the investigating committee (UFPC) determines that there has been a misinterpretation or procedural violation, a faculty unit employee may take the matter to the University President and may request that the University President issue a directive of compliance.

C. The above procedures do not replace the employee’s right to grievance procedures, which may be filed in accordance with Article 10 of the CBA.

 

Guide for Preparing the RTP - revised May 2019

Supersedes: 
APPENDIX K OF THE HSU FACULTY HANDBOOK - GUIDELINES AND POLICIES FOR REVIEW AND RANGE ELEVATION FOR UNIT 3 TEMPORARY EMPLOYEES